1. Approximately five-thousand (5,000) rubber crabs will be available for adoption and entered in the race. Crabs may be adopted from a member of the Beaufort Rotary Club and the Rotary Club of the Lowcountry (the Presenter). Adoption forms may also be found and adoption forms processed online at www.PortRoyalCrabRace.com The Presenters and participating clubs are seeking both individuals and businesses to adopt crab for a suggested donation of $10.00 per crab. Approximately five-thousand (5,000) crab will race regardless of the number adopted. Winners will be determined by the first adopted crab to cross the finish line. Chances of winning depend on the total number of qualified entries.
2. The crab will be dropped into Battery Creek near the Sands Boat Landing in Port Royal approximately 3:00 PM on Saturday, April 21, 2018. Weather conditions or other interference may affect race time. The race course will be established by the Presenter and will end at the Observation Deck at the Sands boardwalk in Port Royal. Presenter reserves the right to change or alter the starting location or method at its discretion. If circumstances beyond the reasonable control of Presenter prevent the event from occurring on April, 21, 2018, winners will be determined by a random drawing of adopted crab numbers. Such drawing will be scheduled and conducted by Presenter.
3. All rubber crab shall remain the property of the Presenter and handling and possession of the crab will be by Presenter only. Prior to the beginning of the race a unique number will be assigned to each shrimp adoption. Each adoption will be assigned one number. Multiple crab adoptions on one entry form will be assigned multiple crab identification numbers. Each assigned number will correspond to a unique number affixed to each of the rubber crab. Prizes will be awarded to the adopters whose names appear on the adoption forms corresponding to the qualifying crab crossing the finish line in the order detailed in paragraph 5 below. A list of adopters and corresponding crab numbers as of April 21, 2018 will be posted at the event prior to the start of the race.
4. Once crab are dropped (see paragraph 2 above) they are on their own, except that Presenter reserves the right to manually maneuver crab that deviate off the racecourse. Otherwise, no attempt will be made to free or interfere with any crab unless deemed necessary by the Presenter. A floating boom may be used to establish the open water racecourse and contain crab while on the racecourse. A boom may be used to guide the crab to a collection area that will serve as the finish line. All crab will be retrieved and removed from the water following the race conclusion.
The first 10 adopted crab to file across the finish line will be deemed the consecutive winners. Cash prizes will be awarded per the following schedule:
5. An alternate grand prize of $40,000 in cash will be paid to the adopter of a crab that is identified in a contract ("Contract") between the Presenter and American Media & Social Promotions (AMSP) Prize Promotions and that crosses the finish line in the position stated in the Contract. Award of the prize will be made and is subject to all provisions, schedules and specifications stated in the Contract. In no event will the Presenter or Participating Clubs, nor their officers, nor members, be liable for the payment of the prize except through the mechanism of the Contract. If the crab identified as the winner according to the terms stated in the Contract has not been adopted, then it is owned by the Beaufort Rotary Club and the grand prize will be awarded to the Club. Multiple prizes will not be awarded and in the event the winner of the grand prize is also the winner of another prize (see above schedule), the adopter will be required to elect which prize to accept. Any prizes not accepted will revert to Presenter and will become part of the proceeds of the event. Presenter and Participating Clubs make no representation as to the ability of GPP to make the payments and in any event a winner of this alternate prize may look only to GPP for payment.
6. Prize winners will be announced following the race. Prize winners mush be 18 years of age and present valid identification. If a minor wins any of the prizes, the prize will be transferred to the child's legal guardian. Winners do not need to be present to win. When necessary winners will be notified by telephone, email or US Mail. If a winner does not claim his/her prize from the Presenter within 30 days of the conclusion of the race, Presenter reserves the right to select an alternate prize winner through a random drawing of adoption numbers. A list of prize winners will be posted at www.PortRoyalCrabRace.com within 48 hours of the conclusion of the race (or drawing, if needed). By adopting one or more crab, adopters release Presenter and their officers, directors, members and other related entities from any and all liability with respect to prizes. All local, state and or federal taxes are the sole responsibility of the winner. Required Federal and South Carolina taxes will be withheld from winnings. By adopting a crab, winners consent to the promotional use of their names and likenesses by the Presenter of by GPP without additional compensation.
7. The entry portion of each adoption form must be completely filled out and delivered to the Presenter either physically or via electronic means on the website www.PortRoyalCrabRace.com by 3:00 PM on April 21, 2018; any adoptions received by mail or electronically after that time may not be eligible for prizes. Also, no further adoptions will be accepted by any means after all available crabs have been adopted. If not all crabs have been adopted prior to the race day, adoption forms and donations will be accepted at the event up until 1 hour prior to the announced race time. Mailed adoption forms must be sent to the address found on the form. Entrants assume the risk of non-delivery of any entry. Completed forms can be delivered by hand to an authorized representative of the Presenter or to a designated Crab Adoption Center (see www.PortRoyalCrabRace.com for complete list of shrimp adoption centers). All un-adopted crab remain owned by the Beaufort Rotary Club.
8. This event is subject to all federal, state and local laws and regulations and is void where prohibited by law. The Beaufort Rotary Club and Lowcountry Rotary Club and the Port Royal Crab Race and its logos are the property of Presenter and no other person or entity is authorized to copy or use them without the express written consent of the Presenter.
9. The Presenters and participating clubs,reserve the right to distribute proceeds at its own discretion. For further information regarding the intended use of proceeds see www.PortRoyalCrabRace.com or www.BeaufortRotary.org
10. No one is ineligible from participating in crab adoptions. Rotary Club of Beaufort and Participating Club members, spouses, household members and all sponsors are eligible to win. The Presenter asserts the validity and integrity of the event, and welcomes anyone to witness the race. Inquires may be mailed to Rotary Club of Beaufort - Port Royal Crab Race - P.O. Box 395 Beaufort, SC 29901.